StoneCircle · For estates and schools

Dues and fees paid.
Your space protected.

Protect your revenue. Protect your space.

Residents pay estate dues and parents pay school fees in one app. Each estate sets its own payment rule, so everyone can see what is due, when it is due, and what happens next.

See how the payment rule works
  • CollectBills, payments and receipts in one place.
  • Set the ruleA grace period on each due. The estate chooses what waits.
  • ProtectVisitor codes that work offline, and a panic button.

How it works

Your payment rule,
from bill to release.

The estate sets a grace period on each due and chooses whether a new electricity top-up waits when that due is overdue. One estate-wide setting decides whether visitor and delivery codes wait for residents with overdue dues. StoneCircle applies the rule the same way for every home. Here is each step, as the resident sees it and as the estate office sees it.

  1. Bill

    The estate raises a due. The resident sees it straight away.

    In the app

    The resident sees what is due, the due date and a Pay button.

    In StoneCircle Admin

    The estate creates the due with its amount and due date.

  2. Due date and grace

    Each due carries its own grace period. Nothing waits before it ends.

    In the app

    The due stays on the resident's screen with its due date. Everything works as normal.

    In StoneCircle Admin

    The estate sets a grace period on each due and chooses whether a new electricity top-up waits when that due is overdue. One estate-wide setting decides whether visitor and delivery codes wait for residents with overdue dues.

  3. The rule applies

    If the due is still overdue after grace, the estate's rule applies. Two things can wait, and only these two.

    In the app

    Where the estate has switched it on, a new electricity top-up waits, and visitor and delivery codes wait. The resident is told the top-up or code is waiting on overdue dues.

    In StoneCircle Admin

    Nothing to do. The rule the estate set applies by itself. Dues records show what is owed.

    What the rule never touches

    Electricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.

  4. Payment confirmed, service available

    When the payment is confirmed and the due is no longer overdue, what was waiting is available again.

    In the app

    The resident pays and gets a receipt. Electricity top-ups and visitor and delivery codes are available again.

    In StoneCircle Admin

    The payment shows in payment records as cleared.

  1. BillThe estate raises a due
  2. Due date and graceNothing waits
  3. The rule appliesOnly if still overdue
  4. Payment confirmedService available
What waits while a due is overdueA new electricity top-up. Visitor and delivery codes.
What is never affectedElectricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.
Illustrative

The app

Pay what is due.
See what happens next.

Residents and parents open one app to see what they owe and pay it. Nothing about the rule is a surprise.

Download foriOS · iPhone Get it onGoogle Play

Your estate or school must use StoneCircle.

  • See what is due. The amount, the due date and a Pay button.
  • Pay and keep the receipt. Every payment gives a receipt in the app.
  • Buy electricity. Top up your meter from the same app.
  • Let people in. Create a code for a visitor or a delivery.

StoneCircle Admin

Set the rule.
See what is owed and what has cleared.

StoneCircle Admin is where the estate or school office raises bills, sets the payment rule and follows what has been paid.

The rule

Set by the estate

Set a grace period on each due and choose whether a new electricity top-up waits when that due is overdue. One estate-wide setting decides whether visitor and delivery codes wait for residents with overdue dues.

Owed

See what is owed

Dues records show each due and whether it has been paid.

Cleared

See what has cleared

Payments made in the app appear in payment records.

Roles

The right view for each role

Each person sees the parts of StoneCircle Admin that match their role.

Whatever rule you set

Electricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.

Estates and schools

One product.
Two different jobs.

An estate and a school do not run the same way, so they are shown separately here.

Estates

Dues collected. Less chasing.

  • Dues collection. Residents see what is due and pay in the app. The estate sets the payment rule.
  • Electricity top-ups. Residents buy electricity for their meter in the app.
  • Visitor access. Residents create codes for visitors and deliveries. The gate verifies them without internet.
  • Panic. One press alerts the people your estate has set to receive emergencies, with your name and unit.

When a due is overdue, the estate's rule can make a new electricity top-up and visitor and delivery codes wait. Electricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.

Schools

Fees paid on time. Pickup checked at the gate.

  • Fees. Parents see the fees due and pay them in the app, with a receipt.
  • Pickup. A pickup code identifies the guardian at the school gate.

These are two separate things. Pickup codes are not affected by fee status.

Access and safety

Visitor codes that work offline.
A panic button for your estate.

Offline visitor access

The gate does not wait for the internet

  • Codes are created in the app.
  • The gate verifies a code without internet.
  • Gate events sync when the connection returns.
  • A code is valid for a set number of hours.

Paying and confirming a payment need a connection.

Estate panic

One press

One press alerts the people your estate has set to receive emergencies, with your name and unit.

  • In the same app residents use to pay and to let visitors in.
  • For estates that use StoneCircle.

Illustrative product walkthrough

One due,
from overdue to cleared.

An example of the order things happen in. It is not a record from a real estate or school.

An estate

  1. A due falls overdue

    The grace period for the due has ended and it is still unpaid.

    Estate
  2. A new top-up waits

    The resident tries to buy electricity and is told the top-up is waiting on overdue dues. Electricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.

    Estate
  3. Payment confirmed

    The resident pays the due in the app and gets a receipt.

    Estate
  4. Top-up available

    The due is no longer overdue, so the resident buys electricity.

    Estate
  5. Visitor code verified offline

    The resident creates a code for a guest. The gate verifies it without internet.

    Estate
  6. Gate events sync

    When the connection returns, the gate's events sync.

    Estate

A school

  1. Fee paid

    A parent pays a school fee in the app and gets a receipt.

    School
  2. Pickup code checked

    At the gate, the guardian's pickup code is checked. Pickup codes are not affected by fee status.

    School

Voices

The people who use it
every shift.

Estate teams and residents describe StoneCircle in their own words.

Multi-property operations
“Manual processes were replaced with a central digital platform that improved transparency and service delivery.”
Landmark Properties
Governance and dues
“The shift to an operating-system approach transformed the estate's culture.”
Rock Stone Ville Estate
    “Even our security personnel, regardless of their prior technical expertise, were able to onboard residents with remarkable ease.”
    Mr. Tayo · Facility Manager
    “I send an access code to visitors from my residence without walking down to the gate.”
    Mr. Jerome · Resident, Avocado Estate

    FAQ

    Straight answers

    What happens if I do not pay my dues?

    It depends on the rule your estate has set. Once a due is overdue and its grace period has ended, the rule can make two things wait: a new electricity top-up, and visitor and delivery codes.

    Electricity already on the meter is not switched off. A resident's own entry to their home is never affected. Pickup and contractor codes keep working.

    When your payment is confirmed and the due is no longer overdue, what was waiting is available again.

    Does this turn off electricity already on my meter?

    No. Only a new top-up waits. Electricity already on the meter is not switched off. A resident's own entry to their home is never affected, and pickup and contractor codes keep working.

    I have paid but a service still shows a restriction. What do I do?

    First check the receipt for that payment in the app. If you have the receipt and the service is still waiting, contact your estate office or call us.

    What works when the internet is down?

    Codes are created in the app and verified at the gate without internet. Gate events sync when the connection returns. Paying and confirming a payment need a connection.

    Can our WhatsApp groups stay?

    Yes. Keep them for conversation. StoneCircle does a different job: bills, payments, receipts and gate codes.

    How is school pickup handled?

    A pickup code identifies the guardian at the school gate. Fees are a separate thing, paid by parents in the app. Pickup codes are not affected by fee status.

    What does StoneCircle Admin show each role?

    Each person sees the parts of StoneCircle Admin that match their role. Ask us to show you the view for yours.

    For anything else, call us.

    Next step

    Protect your revenue.
    Protect your space.

    Talk to Limestone about dues and fee collection at your estate or school.

    See your collection rate on Limestone